The CSI Companies is currently seeking an administrative assistant position with a non-profit organization located in the Orlando area.
Main Job Duties:
Maintains & keeps inventory of office equipment, orders supplies as necessary, and tracks spending of administrative support budget.
Greet visitors and route them to the appropriate staff member or meeting.
Assists the Director and program staff with administrative tasks including but not limited to setting appointments, organizing meetings, and making travel arrangements.
Submits and monitors the payment of invoices & process funding requests through the Accounting Department
Prepares incoming checks/cash for deposit, make deposits, and coordinate with the Development & Accounting department for proper coding of funds.
Maintains a deposit log of all incoming checks/cash & send thank you letters for donations.
Oversees the distribution of gift cards and bus passes.
Maintains a tracking log of all direct service expenses.
Compiles confidential data for reporting to funders and various grants
Serve as point of contact for contracts from providers, vendors, partners, community cabinet members as well as incoming referrals to the program.
Participates in the agency strategic plan & quality improvement processes.
Ability to safely & successfully perform essential job functions consistent with the ADA, FMLA, & other federal, state, & local standards, including meeting qualitative & quantitative productivity standards.
Ability to maintain reasonably regular, punctual attendance
Ability to comply with all personnel policies & procedures.
High School Diploma or GED equivalent and four years of administrative support experience.
Must be proficient in Word, Excel, Outlook, and Power Point.
Must be able to take accurate minutes of meetings.
Experience working within community or social service programs.
Experience working within grant funded programs.
Excellent interpersonal and communication skills; must be able to work well with senior managers and vendors.
Must be exceptionally well organized and be capable of completing assignments with minimum guidance and supervision.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.