As an Office Coordinator, you will be responsible for: Administration, and the Facility. Position reports to the Sr Facilities & Administration Manager. Position involves reception which includes occasionally answering incoming calls, distributing mail, distributing faxes, greeting visitors. The Administration responsibilities encompass a variety of tasks and projects including, but not limited to: Creating contracts using standard templates, proofing and PDF ing proposals following corporate standards, formatting, proofing, PDF Bill of Material Excel files into standard format, entering deals into proprietary system, processing contracts through DocuSign, utilization of SharePoint for process flow, binding proposals, RFP s, and marketing literature and travel arrangements. Additional responsibilities will be assigned as this individual becomes trained and familiar with the primary admin responsibilities in one or more of the following areas: Onboarding, Travel, Recruiting support, and RFP administration. Miscellaneous projects will be assigned as the business requires. Facility responsibilities would include office supply ordering, identify areas that need general maintenance and work with Sr. Facilities Manager on scheduling vendors for repairs. Position will handle employee desk set-up or clean-up, assist with moves, adds or changes within the facility.
The ideal candidate will be a self-starter with organizational, time-management skills and a can-do attitude and work well independently. This position is a full time opportunity located in Downtown Chicago Loop area.
1-3 years experience in an administrative role supporting a sale team
Bachelor s Degree Preferred
Advanced typing skills
Strong skills in Microsoft Word, Excel and Outlook 2010 or higher
Intermediate PowerPoint skills
Strong technical acumen helpful
Excellent communication skills with the ability to communicate at all levels of an organization
Candidate must be able to work in a high-volume team environment with the ability to multitask
Legally authorized to work in the US without sponsorship
Must be currently working in a similar position
Must demonstrate a can-do attitude
We focus on candidates that display our ACE factor Attitude, Compassion, and Enthusiasm to deliver quality solutions with exceptional customer service.
What you get:
We offer an energetic work environment with many corporate culture amenities, competitive salary, and rich benefit plan including: Medical, Dental, Vision, 401K, 529, Life Insurance, Income Protection Short and Long-Term Disability, Medical and Child/Elder Care, Flexible Spending Account Plans, Employee Assistance Program, Two weeks vacation, additional paid time-off for Personal and Sick, certification and hands-on training, and discounts for local event entertainment and health clubs.
As part of Sentinel's employment process, candidates will be required to complete a background check. Only those who meet the minimum requirements will be contacted. No phone calls please.
Sentinel is proud to be an equal opportunity/affirmative action employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, genetics, disability, pregnancy, veteran status or any other basis protected by law.
If you are an individual with a disability and need assistance in applying for a position, please contact.
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