Morgan, Lewis & Bockius LLP, one of the world s leading global law firms firm with almost 4000 lawyers and staff in 30 offices is seeking an Administrative Assistant reporting to the Director of Administration. This position will reside in the Boston office and will be responsible for providing a wide range of administrative and secretarial assistance to the Director of Administration along with providing support to the Facilities Manager and Administrative Support Manager in administrative operations.
Maintain calendar appointments;
Coordinate conference calls and in-person meetings;
Respond to attorney, client, staff, and vendor inquiries;
Prepare, track and submit expense forms and invoices;
Edit and proofread correspondence, memorandums, reports and other general communication;
Support office and practice group events on occasion, including preparing materials, working with the graphics team, and preparing name tags.
Provide general support to the Facilities Manager for correspondence, invoice processing
Coordinate with the Facilities Manager for maintenance of the office floor plans.
Provide assistance to Administrative Support Manager
The successful candidate will have a minimum of an Associate's degree and one to three years of related experience, preferably in a professional services industry or equivalent combination of education and experience.
This position requires strong interpersonal communication and the ability to problem solve.
We are also seeking a team player who is committed to superior standards of professionalism and productivity.
The successful candidate will be a self-starter who has excellent time management, administrative and organizational skills to consistently juggle a full project load.
Candidates must be highly proficient in using technology, such as email and meeting schedulers, to improve efficiency.
In addition to word processing, proficiency in Excel is required.
Experience with PowerPoint, InterAction, WebEx, Chrome River and SharePoint are a plus.
Flexibility with overtime required.
Ability to handle confidential information discreetly
Qualified candidates must apply online by visiting our website at www.morganlewis.com
and selecting Careers.
Morgan Lewis is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.