clerical | Administrative Assistant in Winnetka, IL

Administrative Assistant

  • Medline Industries - Transportation & Operations
  • $58,120.00 - 86,690.00 / Year *
  • Winnetka, IL 60093
  • Full-Time



    Primarily support 3 Senior Leaders on our Post Acute Sales team as well as be a resource for others in the department.
    • Answer and direct all phone calls. If needed, provide coverage for other departments
    • Organize and schedule appointments
    • Plan and coordinator meetings
    • Take detailed meeting minutes as needed
    • Write and send emails, letters, faxes and other communication
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system in the appropriate areas
    • Update and maintain office policies and procedures, such as sales rep list, office phone list and cell phone list
    • Meeting logistics including catering orders, printing name badges, and reserving meeting rooms
    • Order office supplies and help resolve printer/copier issues
    • Deliver mail
    • Order and approve business cards for your assigned sales force
    • Travel arrangements
    • Create and reconcile expense reports
    • Work with other assistants in the company to resolve requests and questions from various senior managers
    • Assist sales reps with event approvals, check requests, sample orders and other miscellaneous requests
    • Be available to set up and support large national sales meetings which occur multiple times a year

    Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!


    Education
    • High school diploma or equivalent.
    Additional
    • At least two years of previous experience in similar role
    • We are looking for someone who is a proactive / forward thinker. A must for the constantly changing schedules
    • Strong knowledge of the Outlook system, Concur (a plus) and experience scheduling of multiple meetings for the Sr. management team a plus
    • Working knowledge of office equipment, like printers and fax machines
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem solving skills
    • Be able to travel either locally or out of state if necessary, although only occasionally
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task


    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.