Primarily support 3 Senior Leaders on our Post Acute Sales team as well as be a resource for others in the department.
Answer and direct all phone calls. If needed, provide coverage for other departments
Organize and schedule appointments
Plan and coordinator meetings
Take detailed meeting minutes as needed
Write and send emails, letters, faxes and other communication
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system in the appropriate areas
Update and maintain office policies and procedures, such as sales rep list, office phone list and cell phone list
Meeting logistics including catering orders, printing name badges, and reserving meeting rooms
Order office supplies and help resolve printer/copier issues
Order and approve business cards for your assigned sales force
Create and reconcile expense reports
Work with other assistants in the company to resolve requests and questions from various senior managers
Assist sales reps with event approvals, check requests, sample orders and other miscellaneous requests
Be available to set up and support large national sales meetings which occur multiple times a year
Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!
High school diploma or equivalent.
At least two years of previous experience in similar role
We are looking for someone who is a proactive / forward thinker. A must for the constantly changing schedules
Strong knowledge of the Outlook system, Concur (a plus) and experience scheduling of multiple meetings for the Sr. management team a plus
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Be able to travel either locally or out of state if necessary, although only occasionally
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.