clerical | Administrative Assistant 50441 in Reno, NV

Administrative Assistant 50441

  • Fast Switch
  • $53,830.00 - 77,910.00 / Year *
  • 4870 Piedmont Pl
  • Reno, NV 89502
  • Full-Time



Check out similar listings!

Loading some great jobs for you...





Admin Assistant to Plant Manager & Personnel Director


The energy at our company is contagious. We're driven by our immense passion, as we constantly seek out challenges and identify new opportunities. We work hard to connect with our customers and earn their loyalty for life. Bring your talent to our company - our opportunities for growth span the globe. We will give you the training and opportunities to unleash your ambition.
Admin Assistant to Plant Manager & Personnel Director duties:

  • New Employees onboarding / offboarding
  • Assist staff with Off-boarding and On-boarding-checklist, order phone, name tags, cubicle name plate, etc.
  • People Finder Org Manager
  • Org Chart
  • Employee Profiles
  • Access Audit Review / maintain all documentation required for quarterly mail in audits for ORM
  • Flex Chart Training Data Base and JIT books
  • Change Control Process
  • ICE- In Case of Emergency Contact List
  • Salary mailing list
  • Order all toners through HP and set up
  • Purchase all CMS labels, placards for International- maintain cabinet on floor
  • Supply room replenish / purchase on Workplace Solutions and credit card as needed
  • Expense reports for all salary
  • Travel arrangements for all salary
  • PeopleSoft moves
  • Daily Transaction reports / Mismatch Reports / Reports for union as requested
  • Annual Data Integrity Report
  • Badging process for new employees / deactivations / reactivations
  • Personnel letters / documents
    • Pre-physical confirmation
    • Post-physical confirmation
    • 64c
    • 64c
    • Tax forms
    • Direct deposit
    • Union Dues / VCAP
  • TKS / SAL for plant salary
  • Telephones
  • Business Continuity Planner (BCP)
  • ANS (Automated Notification System)
  • Conference calls
    • PeopleSoft conf. call - monthly
    • All fundraising conference calls (corporate)
  • SAP purchasing process
  • Front lobby marquis sign to welcome visitors
  • Daily mail / USPS postage supplies
  • Federal Express
    • Supplies
    • Website
    • Tracking
    • Hazardous
  • Training classes
    • ID / INs
    • UID strings for new hires
    • New Hire paperwork
  • 181 list / Sedgwick report-forward to appropriate GFs and take action as called for
  • Fundraising coordinator / participate in all joint fundraising activities for the plant and/or lead
  • Activities coordinator
  • Director Reviews / Audits (Meet & Greets, Working Lunches)
  • Mail slots
  • Maintain incoming and outgoing mail
  • Maintain calendars for vacations, visitors, meetings, birthdays
  • Send reminders for meetings/events to staff /create BPD calendar and send invites
  • Salary OT weekly report
  • Special assignments as needed
  • End of Month Invoice Reconciliation to Financial
  • Salary Overtime Accrual
  • Salary vacation reconciliation
  • Salary Headcount Report
  • BPD monthly calendar and invites
  • Maintain Level 1 BPD board
  • Maintain Plant Master Countermeasure Sheet
  • Meeting Room schedules (Main-Planning and Training rooms)
  • Material return PC78 - F docs processing
  • Daily hours reconciliation


Preferred Work Schedule:
1st shift hours per the plant manager and personnel director


Fast Switch, Ltd., delivering the Right Talent at the Right Time for over 21 years. We are an IT Consulting company with offices in Detroit, MI, Columbus, OH, Cleveland, OH, Cincinnati, OH, New York, Hartford, CT, Massachusetts, Minneapolis, MN, Los Angeles, CA, San Francisco, CA, and Tucson, AZ. We're doing business in almost half the states in the union.
We're a financially strong, privately-held company that is 100% consultant and client focused. You are our most important asset!
We've differentiated ourselves by being creative, flexible, and fast. Throw out everything you've heard, seen, or felt about every other IT Consulting company.
We're different. Our consultants and clients tell us so, and it's our great people who make the difference! We do unique things, and we do them for Fortune 10 companies, Inc. 500 companies, and technology start-ups. We also have a strong belief in giving back to the communities we serve.
Our benefits are second to none and thanks to our flexible benefits options you can choose just the benefits that you need or want, options include:
* Medical and Dental (Fast Switch pays majority of the medical program)
* Vision
* Personal Time Off (PTO) Program
* Long Term Disability (100% paid)
* Life Insurance (100% paid)
* 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
Plus, we have a lucrative employee referral program and an employee recognition culture.
In 2013, 2014, 2015, 2016 and 2017, Fast Switch was named one of the Top Work Places in Michigan by the Detroit Free Press and one of the Best Staffing Firms in 2016 and 2017. We have won the Columbus Business First \"Fast 50\" award 9 times in 12 years because of our strong growth which translates into more and better opportunities for our consulting staff members.
To view all of our open positions, please go to: www.fastswitch.com and at the bottom of the page click Job Portal, or get there directly at:
You can also follow us on Twitter at: www.twitter.com/fastswitch
And you can become a fan of Fast Switch on Facebook at:




* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.